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EVERDON PARISH COUNCIL Minutes of the Meeting of the Full Council held on Tuesday 3rd November 2009 at 7pm
Present Chairman Vice-Chairman Councillor Councillor Councillor Councillor   Clerk to the Council		Peter Nevill Kevin Nichols Jan Clark Belinda Dugdale Bob Graves Jula Pratt   Mrs E Fothergill	(PN) (KN) (JC) (BD) (RG) (JP)   (EF)
Apologies CountyCouncillor District Councillor Councillor		Mrs Gina Ogden David Jeyes Tim Beer	(GO) (DJ) (TB)
2 Parishioners were present at the meeting.
1.	Declarations of Interest : None
2.	Minutes The minutes of the Parish Council Meeting, held on 6th October 2009, were approved and signed as a true record of the meeting.
3.	Matters Arising
3.1	Replacement of Trees on Banks of Stubbs Row The Chairman reported that he had spoken to Dominic Cawley about the replacement of the trees and Dom said he would do it during the planting season.  PN to follow up then.			PN
3.2	Handyman The Chairman advised that he had spoken to Mr Rimmer and they agreed to meet so that they could discuss what needed doing to the notice board.			PN
3.3	Resignation of Councillor Pell The Clerk advised that she had spoken to the Elections Office at Daventry District Council (DDC) who advised her that Mr Pell’s resignation could only take effect once a letter of resignation had been received.  The Chairman offered to obtain a letter from Mr Pell.			PN
3.4	County Councillor Ogden’s Empowering Grant Cllr Ogden advised that some of the grant would be spend on providing computer classes at Woodford Halse which Everdon residents would be welcome to attend.  The Clerk advised that she had told Cllr Ogden that Sara Petty from Northamptonshire County Council (NCC) ALS(Adult Leaning Services) have money to be spent on adult courses which could be tailor made and included computer classes amongst other things.    Cllr Clark proposed that some of the money be spent on Right of Way leaflets but the consensus was that it involved a lot of money and that we don’t decide on it yet until further investigation had taken place and other worthy projects had been considered.			PN
3.5	BT Internet – Adopt a red telephone kiosk The Clerk tabled a letter from DDC advising that they have raised an objection with BT and advising against adopting the kiosks at this stage. It was agreed to await the outcome of DDC’s objection.
3.6	Overgrown Trees in Everdon Park The Chairman advised that he had reported the overgrown trees.  He would check and, if it nothing has been done yet, he would follow up on it.			PN
3.7	Welcome Pack Cllr Nichols joined the working group and it was reported that a meeting had taken place during the month and good progress was made. Three inserts were underway covering Amenities, Services and Maps/Walks/Paths.
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3.8	Binding of Minutes The Chairman reported that he had managed to contact the previous Clerk, Sarah Henning, who remembered having the minutes bound in two green hardcover books.  She could not remember what happened to them as it was done in the midst of moving house.  She promised to look for it and return it to the Chairman.			PN
4.	Correspondence
4.1	Northamptonshire County Council (NCC) – Northamptonshire’s pocket parks It was agreed to circulate the booklet amongst councillors for information.
4.2	NCC – Rights of Way improvement plan It was decided that the Chairman should contact NCC regarding the Right of Way leaflets to check whether they would be prepared to include information we intended including in a similar insert for the welcome pack.			PN
4.3	NCC – A45 Northampton to Daventry Stakeholder meeting 2 The Chairman confirmed his intention to attend the above meeting and asked the Clerk to advise them of his attendance.			EF
4.4	Daventry District Council (DDC) – Christmas tree recycling collections in January 2010 It was resolved to nominate the Village Green as a collection point for Christmas Trees.			EF
4.5	DDC – Adult learning Services and Locally tailored courses It was decided that the Clerk would e-mail the leaflet to councillors so that it could be discussed with various parties and for inclusion in the Everdon Newsletter for the benefit of residents.			EF JC
5.	Planning Applications No planning applications were received during the month.
6.	Clerk’s Report – The Clerk advised Councillors that she had received a Police report from PCSO Sarah Gray that had arrived too late for inclusion on the Agenda.  She would e-mail it to all councillors, for putting on the notice board and website and to include relevant parts in the Newsletter			PN/JC
7. 7.1	Councillors’ Reports   Update on State of Village Roads The Chairman advised that he has had an update from Ian Smith of Highways on village roads in the area.  They have found some more money and whilst they were originally just going to fill in potholes, they were now going to resurface the road between the bridge and the Weedon turnoff.  This work was scheduled to start on or around the week commencing 30th November.
8. 8.1	Finance Payments

966 Erica Fothergill £308.79 Salary, expenses and home office

	Cheque No Payee Amount Description 966 E-On £121.84 Electricity 967 SLCC Membership £82.00 Membership 968 Everdon Village Hall £132.00 Village hall rental for 2009/10 £15.00 Newsletter 969 David Grainger £736.00 Mowing 970 Cancelled 971 Erica Fothergill £408.75 Salary, expenses & home office
8.2	The Clerk reported that, as bank statements had not been received in time for the meeting, bank reconciliations and expenses versus budget run-out would be e-mailed to Councillors once updated and copies would also be placed on the website.	EF
9.	Date of Next Meeting  -  Tuesday 8th December at 18:45      There being no further business, the meeting closed at   7:33pm